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Thanks to the waiting room: Goodbye zoom bombing!

Zoom bombing: Never again! Video conferencing and online meeting tips (part 2)

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Recently, some concerns have arisen about data security in virtual meetings. In particular, there was some media coverage of the so-called “zoom bombing.” Similar to party crashing, people have participated on Zoom who were not welcomed. These surprise guests have written inappropriate content and shared inappropriate images in the chat. Zoom, meanwhile, has done a lot to prevent that. However, the settings you make in Zoom remain decisive. If you chosse the right settings, you will no longer have problems with unwanted guests and content. In this post, I share the three most important settings.

  1. Thanks to the waiting room: Goodbye zoom bombing!Before participants are allowed to take part in the online meeting, they first step into the waiting room. From there, they are then let in by the host or co-host. Activate the waiting room via the browser: zoom.us -> Personal / Settings >In Meeting (extended) > Waiting room.
  2. Keep the invitation link secret. Share it only with those who are to participate in the online meeting. This will prevent unauthorized persons from entering the waiting room.
  3. Restrict participants from sharing their screen or content during the meeting unless they have your permission.

Enable this setting via the browser: zoom.us -> Personal / Settings -> In Meeting (Basics) -> Screen Transfer -> Host Only

I wish you much success for your future video conferences and online meetings – without zoom bombing. I’m sure they’ll be more frequent after Corona than in the past, too. More tips to follow. Stay tuned and stay healthy!

Thomas Skipwith

Check out the book “Online Meetings” by Thorsten Jekel and me. There you will find all the tips and tricks you need. If, in addition, you want to practice, here’s more info. There you will find all the tips and tricks you need. If, in addition, you want to practice, here’s more info.

Online meetings: present online

Video conferencing with Zoom: 3 tips (part 1)

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Tons of employees are currently condemned to working from home. That’s why countless video conferences take place with Zoom or MS Teams – for business and pleasure. In my opinion, Zoom is often used, and rightly so. Because Zoom is easy to use and offers a very stable connection according to my own experience. I have participated in many video conferences with Zoom and found that it would be nice if participants took a few points to heart to make the virtual session more enjoyable. Because a video conference is also a presentation. Simply online instead of offline – with some peculiarities.

3 tips that will surely help you:

Virtual background

Video conferencing: without a virtual background you can see everything.

In Zoom (and since December 2020 also in MS Teams) you can define a virtual background. Thanks to the virtual background, you don’t need to clean up your office (see the picture above), nor do you need to see anyone scurrying around behind you.
There are 2 ways to activate the virtual background.
(a) Through the setting of the program or
(b) Start a Zoom Meeting.
– Move the mouse to the bottom of the window.
– The menu bar will appear.
– To the right of the button with the camera icon, click the small arrow.Video conference: activate Zoom virtual background
– Then you select the text “Choose a virtual background”. (See center image)
And ta-ta: you can choose a virtual background or upload it yourself.

You can even choose small videos as a virtual background. However, I am of the opinion that this is just a gimmick. As usual, nothing should detract from your presentation or contribution. A video does that. That’s why I leave it out.Online meetings: present online

Clothing

“Clothes make the man.” This saying is also valid for video conferencing. Therefore, also look professional during online meetings. A baggy sweater probably doesn’t make a very good impression on your customers either. And by the way, there are people who feel better when well dressed. If you feel the same way, you have a second reason to dress well.

Eye contact

Finally, the most important tip for today: Look into the camera. The camera is your audience! The participants at the other end are (hopefully) looking into their camera. Only when you speak to the camera do you make eye contact with them. At the beginning it is difficult and unusual to talk only to the camera. But again, practice makes perfect.

I wish you much success for your future video conferences and online meetings. I’m sure we’ll be communicating online via video conferencing more and more in the future. More tips to follow.

Stay tuned and stay healthy!

Thomas Skipwith

P.S.: You can find all the tips and tricks you need for online meetings in the book “Online-Meetings” by Thorsten Jekel and Thomas Skipwith.